Renewals that reflect club policy
Model renew, relinquish, extensions, late fees, and exceptions without rebuilding the season by hand.
Founding-club program · 2027 season
Run the club. Lose the scramble.
Swim Ops keeps dues, bonds, renewals, waitlists, communications, programs, and member service in one accountable system built inside a member-owned pool.
Guided founding launch. No member messages and no system cutover until your board authorizes go-live.
DEMO DATA
Renewal season
Club overview
Households
486
Renewed
312
Open balance
$38,450
Renewal progress
64%
Needs attention
14 balances to review
3 waitlist offers
2 import exceptions
Built inside a member-owned club
Private, communication-safe trials
Connected-account payment model
Exportable operational records
One operating system
The spreadsheet is rarely the whole problem.
The problem is the undocumented work around it: who sends the reminder, which balance is real, how the waitlist exception was handled, and what the next board member is supposed to do.
Money a treasurer can explain
Connect billing, settlement, refunds, bond liability, payables, audit history, and exports.
A board handoff with memory
Roles, tasks, timelines, workflows, and runbooks keep the operation out of one person's inbox.
One calm member front door
Members pay, register, reserve, update their household, and ask for help from one responsive portal.
Migration is the proof
See your renewal season before you switch.
A polished generic demo cannot prove your household rules, bond ledger, or waitlist. A private trial using your own export can.
- 01
Send a secure export
We agree on scope, access, retention, and deletion before data moves.
- 02
Load it in quiet mode
Member-facing messages and payment actions remain disabled.
- 03
Review the exceptions
Your board sees mapped workflows, gaps, counts, and decisions—not a black-box import.
- 04
Choose deliberately
Keep the trial, move forward on a dated plan, or delete it and stay with the current system.
Payment economics
Put your club's numbers into the decision.
Moving appropriate dues volume from card to ACH can matter more than a small difference in annual software price. Use actual effective rates and keep the assumptions visible.
Estimate your payment-fee opportunity
Use your club's own effective rates. This is an estimate, not a guaranteed saving or a processing quote.
Illustrative annual difference
$11,025
On $750,000 of annual dues volume, using the inputs shown. Fixed fees, caps, returns, and rail mix can change the result.
Review the math with usFounding-club program
Small on purpose. Close enough to get the first season right.
We are opening three non-OPP founding spots for clubs preparing for the 2027 season. The program includes a real-data trial, guided migration, a dated launch plan, and direct escalation through the first renewal cycle.
Working founding offer
$1,000
first year · commercial terms pending final approval
- Unlimited household and member records
- Migration included; no setup fee
- Private 60-day real-data trial
- No member messages before authorized go-live
- Direct founder escalation through first renewal
- Complete operational export commitment
Trust is part of the product
A board should ask what happens when things go wrong.
New vendors do not earn trust by avoiding the hard questions. The founding launch is gated on clear data ownership, exports, incident escalation, connected-account proof, and a continuity plan.
Can we leave?
The launch commitment is a usable operational export without an exit fee, plus a documented deletion timeline.
Who holds our money?
The intended production model uses the club's own Stripe connected account. This claim remains launch-gated until the full flow is proven.
Does AI run the club?
No. Automation prepares repetitive work; people retain authority over money, policy, member sends, and go-live.
Why trust a new company?
Start with a reversible private trial, keep the current system until acceptance, and cap the founding cohort so support stays human.
Show us how your club actually runs.
Twenty minutes. No generic demo required.